Booking Platform for Scientific Devices

The Booking Platform for Scientific Devices, or Bookings, is available through https://bookings.science.ru.nl/

Access

Login access can be obtained by (?)
Training for the device is usually required before being allowed to book a timeslot on it.
Access to book specific devices can be granted by Frank Veldhuizen, Dennis Löwik, and Jan Zelenka (not sure about Jan; possibly more people).

Overview

To log in, click the red arrow in the top right corner and select SURFcontext. Log in using your S, U, or Z number and your password.

On the left is a list of categories that can be clicked to show their subcategories. For SOC users, the Organic Chemistry (IMM) is the most relevant. Clicking a subcategory shows the available devices. If a device is out of order, it will be marked with an X in a red circle instead of the green V most devices have.

Click Book device to go to the Device booking screen. This screen allows you to create a new booking, adjust an existing booking (if the device’s settings allow this), and view the selected week’s availability. Fill in the desired date and time and click Create Booking to create a booking.

Protocol

Please do not use a device if another person has booked it. Always discuss with the booked user before interacting with the instrument.

If a user has booked a device for a significant amount of time (3+ hours) and they end up not using all of this time, it is common for them to email the group (orgchem-group@science.ru.nl) to let them know the instrument can be used by others.

Use of the Booking Platform

Using the Booking Platform is mandated for several reasons.
First, of course, it allows users to be certain that they can access a particular device at a particular time. The system is also used to monitor how often the device is used, whereby can be determined how much funding should go to the upkeep of the device. Another reason for use of the Bookings system is to prevent untrained users from accessing sensitive equipment.